Syarat-syarat Seorang SekretarisSeb

Syarat-syarat Seorang Sekretaris

Sebagai pembantu pimpinan, seorang sekretaris harus memiliki syarat-syarat tertentu agar seorang sekretaris dapat melaksanakan perkerjaan sebaik-baiknya. Adapun syarat-syarat yang harus dimiliki untuk menjadi sekretaris adalah:

1. Syarat Kepribadian

Tidak banyak orang mempunyai bakat untuk menjadi sekretaris yang baik, namun demikian bakat saja tidak cukup bilamana kita tidak tahu kepribadian yang bagaimana harus kita punyai untuk menjadi seorang sekretaris yang baik itu.

Adapun kepribadian yang dikehendaki itu adalah sebagai berikut:

a. Harus bersikap mawas diri

b. Bersikap ramah

c. Sabar

d. Simpatik

e. Penampilan diri yang baik

f. Pandai bergaul

g. Dapat dipercaya serta memegang teguh rahasia

h. Dapat bijaksana terhadap orang lain

i. Memiliki ingatan yang baik

j. Mempunyai perhatian atas pekerjaannya, dan lain-lain

2. Syarat pengetahuan

Syarat pengetahuan ini dibedakan menjadi 2 (dua) yaitu:

a. Syarat pengetahuan umum

Seorang sekretaris harus memiliki pengetahuan kemasyarakatan dan kebudayaan yang dapat mengangkat nama dari perusahaan. Misalnya:

1. Menguasai dan memahami Bahasa Indonesia dengan baik dan benar serta menguasai beberapa bahasa asing secara lisan maupun tertulis, serta memiliki pengetahuan ekstra.

2. Pengetahuan tentang misi, fungsi, tugas-tugas, serta struktur organisasi, serta susunan personil.

3. Pengetahuan tentang korespondensi dan tata kearsipan.

b. Syarat pengetahuan khusus

Pengetahuan khusus ini, maksudnya adalah sekretaris mengetahui atau mengerti hal-hal mengenai dimana sekretaris itu bekerja. Apabila sekretaris itu bekerja pada perusahaan yang bergerak pada bidang usaha perkapalan, maka ia harus mampu menguasai ilmu perkapalan, begitu pula bila perusahaan itu bidang usahanya penyewaan apartemen, maka sekretaris itu harus menguasai ilmu keapartemenan, dan sebagainya.

3. Syarat keahlian

Setiap sekretaris diharuskan memiliki keterampilan untuk menunjang pekerjaannya, keterampilan itu meliputi:

a. Mampu menyusun laporan

b. Mampu berkorespondensi

c. Mampu menggunakan Bahasa Indonesia dan Bahasa Asing lainnya

d. Teknik tata penyimpanan arsip

e. Teknik berkomunikasi dengan telepon

f. Menulis cepat dengan steno

g. Teknik mengetik surat

4. Syarat praktik

Sebelum seorang diangkat sebagai sekretaris, orang tersebut harus cukup mempunyai pengalaman dalam berbagai pekerjaan tata usaha kantor, maka dengan demikian orang itu harus mencoba menangani pekerjaan yang tanggung jawabnya belum begitu luas, misalnya: sebagai resepsionis, operator, korespondensi dan lain-lain.

(Waworuntu, 1995: 59-61)

Pekerjaan Sekretaris

Adapun pengelompokan pekerjaan sekretaris meliputi:

1. Pekerjaan keterampilan

a. Menerima dikte dengan stenografi atau merekam dengan tape recorder

b. Mengetik komputer dan mesin ketik manual atau elektrik

c. Mengerjakan pembukuan ringan

d. Menyimpan arsip-arsip untuk pimpinan

e. Membuat surat

f. Menerima tamu

g. Mengatur perjalanan, hotel, tiket pesawat, dan sebagainya

2. Pekerjaan keahlian

Adapun pengelompokan pekerjaan sekretaris yaitu:

a. Melaksanakan keputusan kebijaksanaan dalam memberikan tugas-tugas kepada pegawai-pegawai bawahannya

b. Sebagai penerjemah pimpinannya

c. Mengikuti jalannya seminar-seminar yang dilakukan oleh perusahaan yang ada kepentingannya dengan jalannya organisasi

d. Mengolah data untuk penyusunan laporan

e. Mengatur rapat dan menulis notulen rapat

(Waworuntu, 1995: 62-63)

Walaupun sekretaris orang kedua dari perusahaan atau tangan kanan pimpinan, janganlah mengabaikan untuk tidak memberitahu apabila tidak masuk kerja, karena sekretaris dan pimpinan merupakan satu kesatuan yang bekerja ke arah satu tujuan dan pimpinan akan mencari seorang pengganti untuk sementara. Dengan memberitahukan sebelumnya tidak masuk kerja itu merupakan salah satu etiket sekretaris.

Hasil (Inggris) 1:

Terms of a SecretaryAs Associate Chairman, a Secretary must have certain requirements that a Secretary can implement the forefront as well as possible. As for the terms of a must-have for the Secretary are:1. terms of personalityNot many people have the talent to be a good Secretary, but talent alone is not enough when we do not know what kind of personality do we have to become a good Secretary.As for the desired personality it is as follows:a. should be introspectiveb. be friendlyc. Waitd Sympathetic.e. yourself a good Appearancef. good at hanging outg. can be trusted as well as holding fast to the secreth. can be thoughtful towards othersI Have a good memory.j. have any attention for his work, and others2. The requirement of knowledgeThe terms of this knowledge distinguished into 2 (two) are:a. the terms of the General knowledgeA Secretary should have the civic and cultural knowledge that can lift up the name of the company. For example:1. Master and understand Indonesian Language well and properly as well as mastered some foreign language oral or written, as well as the extra knowledge.2. Knowledge of the mission, functions, tasks, as well as the structure of the Organization, as well as the arrangement of the personnel.3. Knowledge of the correspondence and the archives.b. the terms of special knowledgeThis specialized knowledge, the meaning is the Secretary know or understand the things about which the Secretary that works. If the Secretary were to work on a company engaged in the shipping business, then he should be able to master the science of shipping, so if the company field of apartment rentals, then his business Secretary must master the science of keapartemenan, and so on.3. terms of expertiseEvery Secretary is required to have the skills to support her work, skills that include:a. capable of compiling reportsb. able to correspondc. able to use Indonesian Language and other Foreign Languagesd. tata Engineering archive storagee. Technique to communicate with the phonef. Write fast with shorthandg. Letter typing Technique4. The terms of practiceBefore an appointment as Secretary, the person must have sufficient experience in various administrative office jobs, then that person must thus try to handle the job responsibilities are not yet so widespread, for example: as a receptionist, operator, and other correspondence.(Waworuntu, 1995:58-61)Secretary JobsAs for the job of Secretary of grouping include:1. Job skillsa. Receive dictation by shorthand or recorded with a tape recorderb. Type the computer and typewriter manual or electricc. working on light bookkeepingd. save the archives for leadershipe. Make a letterf. Receiving guestsg. Arrange Travel, hotel, airfare, etc.2. Job skillsAs for the job of Secretary of grouping are:a. Implement decisions of the wisdom in giving tasks to his subordinate officersb. As its translatorc. Follow the course of the seminars conducted by the company that there was a significance with the operations of the Organizationd. process data for preparation of reportse. Arranging meetings and writing minutes of meetings(Waworuntu, 1995:62-63)Although the Secretary of the second person of the company or the right hand of the leadership, do not neglect to notify if not go to work, because the Secretary and the Chairman is one unified work toward one goal and the leadership will seek a replacement for a while. The previous entry was not by giving work that is one of the etiquette of Secretary.

Hasil (Inggris) 2:

The terms A secretary as a co-leader, a secretary must have certain requirements in order to be able to carry out the job of a secretary as well as possible. As for the conditions that must be held to be the secretary is: 1. Terms Personality Not many people have the talent to be a good secretary, however, talent is not enough if we do not know what kind of personality should we have to be a good secretary of it. The desired personality is as follows: a. Must be introspective b. Be friendly c. Patience d. Sympathetic e. Good personal appearance f. Jaunty g. Trustworthy and uphold the confidential h. May be wise for others i. Have a good memory j. Have attention for his work, and others 2. Requisite knowledge of the terms of this knowledge can be divided into two (2), namely: a. Terms general knowledge A secretary should have knowledge of community and culture that can lift the name of the company. For example: 1. Master and understand Indonesian well and correctly as well as mastering foreign languages ​​orally and in writing, as well as having the extra knowledge. 2. Knowledge of the mission, functions, tasks and organizational structure, as well as the composition of personnel. 3. Knowledge of correspondence and record keeping. B. Terms of specialized knowledge Specialized knowledge of this, the intention is secretary to know or understand the things about which the secretary's work. When the secretary was working in a company engaged in the field of shipping business, then he should be able to master the science of shipbuilding, as well as when the company's field of business rental of the apartment, then it must master the science secretary keapartemenan, and so on. 3. Terms expertise Each secretary is required to have the skills to support their work, skills that include: a. Ability to prepare reports b. Capable corresponded c. Being able to use Indonesian and other foreign languages ​​d. Techniques archive storage system e. Techniques to communicate with the phone f. Write quickly with steno g. Techniques typing a letter 4. Terms practice before an appointed secretary, the person must have enough experience in various administrative work office, it is thus that person should try to handle the job responsibilities have not been so extensive, for example: as a receptionist, operator, correspondence and others. (Waworuntu, 1995: 59-61) Employment Secretary The secretary job grouping includes: 1. Job skills a. Receive dictation by shorthand or recorded with a tape recorder b. Computer typing and manual or electric typewriter c. Doing light bookkeeping d. Storing archives for leadership e. Creating the letter f. Receiving guests g. Arranging travel, hotels, air tickets, and so on 2. Job skills The grouping of secretarial work, namely: a. Implement the decisions of wisdom in giving assignments to employees subordinate b. As a translator leaders c. Following the course of seminars conducted by the company that there is interest in the way the organization d. Process data for the preparation of the report e. Organize meetings and writing minutes of meetings (Waworuntu, 1995: 62-63) Although the second secretary of the company or the right hand of leadership, do not neglect to not tell if it does not come to work, because the secretary and the chairman is one unit that works towards one goal and leaders will be looking for a replacement for a while. By notifying previously absent from work is one etiquette secretary.