4.2.2. Framing of HSE Management Sy

4.2.2. Framing of HSE Management System, Plan and Procedures
The responsibility for the framing of the HSE management systems in place, the HSE plan and the HSE procedures lies with the Contract Representative. It is the function’s brief to write, implement and review the HSE policy which is approved and supported by the PKSPL - IPB Director

4.2.3. Overall HSE responsibilities
Overall responsibility for HSE lies with the PKSPL - IPB Director, with the Contract Representative having full accountability.
4.2.4. Implementation of HSE system
Responsibility for the implementation of corporate HSE policies and management systems approved by the Director, line with the Head of General and HSE Division. The Project Manager shall be responsible to implement the system at worksites. Also, all line supervisors shall have a responsibility to help implement the policy and procedures in areas under their control.
4.2.5. Review of HSE system
Senior management carries out a review of the manual at least annually, to ensure that it meets current developments and client requirements and expectations in every respect.
New Safety alerts and guidelines are immediately notified to the Head of General and HSE Division/ Project manager. The Project managers/line supervisors are responsible for communicating this to all employees working at worksites. In addition, staffs are issued with appropriate update memorandums together with minutes of safety meetings.
4.2.6. HSE monitoring, control and feedback of the system
HSE performance will be monitored through the accomplishments of HSE targets .This will give some indication if the overall HSE attitude is improving.
Also, inspecting the work site periodically will monitor compliance with the manual and HSE procedures. See section on Monitoring and evaluation.
4.2.7. Revision of HSE system
The HSE systems will be reviewed as part of the periodic review of the manual. Any changes will be communicated to the employees as per procedure.
4.2.8. HSE communications and reports
To the CLIENT: HSE issues will be communicated to the CLIENT through monthly reports detailing exposure (number of hours spent on location) and number and type of accidents.
• Exposure hours and Injury data
• Client’s monthly HSE report
• Training figures
• Results of audits and inspections
• Implementation of ideas from the HSE management/ employees
• Major issues for the following period.
To the EMPLOYEES: Safety issues will be communicated to the employees via Safety bulletins, alerts, notices, formal verbal communication either on location or during the monthly meetings. Attendance at monthly meetings, and the items discussed will be minute to ensure successful communication to all employees.

4.3. Resources for HSE
4.3.1. Allocation of functional staff
The management has shown its commitment to HSE by dedicating resources to HSE. Their brief is to implement the corporate HSE policy with the full and complete support of their senior representatives and all employees.
4.3.2. Allocation of resources
PKSPL-IPB management has shown commitment to provide resources as and when required.
4.4. HSE Communications
4.4.1. HSE Meetings
HSE meetings will be held once a month (as a minimum). Attendance will be for employees involved in the contract who are available to be present at the assigned meeting location, whether that be the PKSPL - IPB base or an site location. These meetings will discuss the following issues
• Recent incidents, and their immediate and underlying causes
• Remedial action / prevention of recurrences
• Results of any inspections and audits and breaches of policy that were logged.
• Any topical HSE issues related to upcoming work
• Any training needs for the following month e.g. Refresher courses
• Any changes in policy, documentation, procedure etc.
The agenda, deliberations and minutes of this meeting will be recorded and documented and made available for external audit if required.
4.4.2. HSE bulletin boards
The HSE bulletin board at the PKSPL - IPB base will be displayed in a prominent position, where all employees have easy access to it. It will be updated monthly and will display the following information:
• Monthly and cumulative accident figures for the contract
• Minutes of the safety meetings with the employees.
• Date and time of the next meetings.
• Results of last HSE inspection.
• Date of next planned inspection.
• Any alerts, bulletins etc.
• Any other items of interest such as employee suggestions.


5.0 HSE PERFORMANCE EVALUATION
5.1. HSE Targets
5.1.1. Identification of key performance indicators
Annual targets are set to ensure that HSE awareness is kept at a high level and given a high profile throughout the activities of the company all year round. Improvements in HSE are evaluated by tracking “key performance indicators”. And comparing them to industry and to the client’s figures. These are
• • LTA (Lost time accidents)
• • LTA frequency (LTA per million man hours worked)
• • TRC (Total number of recordable cases)
• • TRCF (TRC frequency per million man hours worked)

5.1.2. Target setting process
Target figures are set as per industry or client average figures and then improvement is sought over the following 12 months. The aim is to ensure 100% reporting of all cases, and declare figures lower than the industry or client average. Target setting is undertaken by the HSE Representative and is reviewed periodically.

5.1.3. Current HSE targets
Objective Achievement date Action by Review date
Achieve 0 accidents / million man hrs worked 12 months All Yearly
HSE toolbox talks & training Monthly Contract Representative Quarterly
Audits and inspections Monthly Management Team Quarterly
Accidents & Incident Reporting Ongoing All Quarterly

5.2. HSE Evaluation Process
5.2.1. Internal Inspections and Audits
Both the base and jobs on locations will be inspected monthly. The inspection can be planned and publicized via the safety meetings and the bulletin board or be an ad hoc surprise one. The objective of the exercise is to ensure full compliance with the HSE management systems and procedures
The results of these are discussed during the monthly safety meeting with the employees and in the quarterly safety management meeting. Any corrective or remedial actions proposed are implemented and logged for close attention during the following inspection.

5.2.2. Management reviews
Management reviews of the systems and procedures will take place on an annual basis. This is to ensure that the document stays current and topical and all HSE issues are covered. Any changes to the HSE management systems will be communicated as per procedure and where appropriate revised sections of the manual will be published.

6.0 HSE TRAINING
6.1. In-House training
6.1.1. Induction for New Employees
New employee induction will include, where applicable,
• Introduction to the company and its activities ( Basic Induction)
• Policies and Procedures
• Responsibilities of the position
• Safety awareness
• Chemical safety and PPE
• Emergency response Procedures
In-House training for Safety Position
In-House training for each project shall be identified by the Head of General and HSE Division and the Project Manager shall be responsible for the implementation.
The Safety Officer will conduct the training and maintain records. The yearly HSE plan shall indicate the in-House training matrix.
The yearly schedule for the training matrix shall be prepared by the Senior Safety Officer in consultation with the Head of General and HSE Division.
6.2. Other HSE courses
Other safety courses will be provided as needed e.g. Fire Fighting, Safety Awareness or First Aid, depending on the needs of the position held and contractual requirement of client. Safety courses to be conducted by recognized third party training institutes
6.3. Refresher training
Refresher courses will be provided for employees on Company’s latest strategies, procedures, content and developments. The refresher training shall be conducted yearly.
6.4. Records and Documentation
All training records and copies of certificates will be kept in the Personnel file of the employee. It is the employee’s responsibility to ensure that copies of all new certificates are passed to the supervisor for inclusion into the personnel files.



7.0 OPERATIONAL HSE SYSTEMS
7.1. HSE operating procedures
HSE aspects of operating procedures are defined in the respective manuals detailing standard operating procedures. The company feels no requirement for a separate manual detailing only HSE operating procedures as these are inherent to good working practices and form part of the operating standards.
For specialist HSE operations the vendor’s procedures shall be adhered to.
7.2. Review and updating of operational procedures
As per Task and Targets review and updating of operational procedures is undertaken on a yearly basis.
8.0 PERSONAL PROTECTIVE EQUIPMENT (PPE)
8.1. PPE Requirements for Operational Hazards
It is the company’s policy to ensure that all personnel working on the project are provided with PPE which is free, appropriate and fit for purpose. As such a list of standard issue protective clothing has been identified and is issued to all personnel to wear during their duties. It is the responsibility of each and every individual to look after the items given to him, and to wear them as per manufacturer’s instructions, and to keep them securely when not in use. For some items, if replacements are required, the old used one must be brought back and shown to the supervisors. See below.
a. The lists below are minimum issues and supervisors have discretion on issuing additional personal protective equipment over and above these guidelines as client requirements and circumstances dictate.
b. Onshore staff should be issued with clothing if required to go.
c

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4.2.2. Framing of HSE Management System, Plan and ProceduresThe responsibility for the framing of the HSE management systems in place, the plan and the HSE HSE procedures lies with the Contract Representative. It is the function's brief to write, review and implement the HSE policy which is approved and supported by the IPB PKSPL-Director 4.2.3. Overall HSE responsibilitiesOverall responsibility for HSE lies with the PKSPL-IPB Director, with the Contract Representative having full accountability. 4.2.4. Implementation of HSE systemResponsibility for the implementation of corporate HSE policies and management systems approved by the Director, in line with the Head of General and HSE Division. The Project Manager shall be responsible to implement the system at worksites. Also, all line supervisors shall have a responsibility to help implement the policy and procedures in areas under their control. 4.2.5. Review of HSE systemSenior management carries out a review of the manual at least annually, to ensure that it meets current developments and client requirements and expectations in every respect.New Safety alerts and guidelines are immediately notified to the Head of General and HSE Division/Project manager. The Project managers/line supervisors are responsible for communicating this to all employees working at worksites. In addition, the staffs are memorandums issued with appropriate updates together with minutes of safety meetings. 4.2.6. HSE monitoring, control and feedback of the systemHSE performance will be monitored through the accomplishments of HSE targets. This will give some indication if the overall HSE attitude is improving. Also, inspecting the work site periodically will monitor compliance with the manual and HSE procedures. See section on Monitoring and evaluation. 4.2.7. Revision of HSE system The HSE systems will be reviewed the u.s. part of the periodic review of the manual. Any changes will be communicated to the employees as per procedure. 4.2.8. HSE communications and reportsTo the CLIENT: HSE issues will be communicated to the CLIENT through monthly reports detailing exposure (number of hours spent on location) and number and type of accidents. • Exposure hours and Injury data • Client's monthly HSE report • Training figures • Results of audits and inspections • Implementation of ideas from the HSE management/employees • Major issues for the following period. To the EMPLOYEES: Safety issues will be communicated to the employees via Safety bulletins, alerts, notices, formal verbal communication either on location or during the monthly meetings. Attendance at monthly meetings, and the items discussed will be minute to ensure successful communication to all employees. 4.3. Resources for HSE 4.3.1. Allocation of functional staffThe management has shown its commitment to HSE by dedicating resources to HSE. Their brief is to implement the corporate HSE policy with the full and complete support of their senior representatives and all employees. 4.3.2. Allocation of resourcesPKSPL-IPB management has shown commitment to provide resources as and when required. 4.4. HSE Communications 4.4.1. HSE MeetingsHSE meetings will be held once a month (as a minimum). Attendance will be for employees involved in the contract who are available to be present at the assigned meeting location, whether that be the PKSPL - IPB base or an site location. These meetings will discuss the following issues• Recent incidents, and their immediate and underlying causes • Remedial action / prevention of recurrences • Results of any inspections and audits and breaches of policy that were logged. • Any topical HSE issues related to upcoming work • Any training needs for the following month e.g. Refresher courses • Any changes in policy, documentation, procedure etc. The agenda, deliberations and minutes of this meeting will be recorded and documented and made available for external audit if required. 4.4.2. HSE bulletin boardsThe HSE bulletin board at the PKSPL - IPB base will be displayed in a prominent position, where all employees have easy access to it. It will be updated monthly and will display the following information:• Monthly and cumulative accident figures for the contract • Minutes of the safety meetings with the employees. • Date and time of the next meetings. • Results of last HSE inspection. • The Date of the next planned inspection. • Any alerts, bulletins etc. • Any other items of interest such as employee suggestions. 5.0 HSE PERFORMANCE EVALUATION 5.1. HSE Targets 5.1.1. Identification of key performance indicatorsAnnual targets are set to ensure that HSE awareness is kept at a high level and given a high profile throughout the activities of the company all year round. Improvements in HSE are evaluated by tracking "key performance indicators". And comparing them to industry and to the client's figures. These are • • LTA (Lost time accidents)• • LTA frequency (LTA per million man hours worked)• • The TRC (Total number of recordable cases)• • The TRCF (TRC frequency per million man hours worked) 5.1.2. The Target setting processThe target figures are set as per client or industry average figures and then improvement is sought over the following 12 months. The aim is to ensure 100% reporting of all cases, and declare figures lower than the industry average or client. Target setting is undertaken by the HSE Representative and is reviewed periodically. 5.1.3. Current HSE targets Objective Achievement date Action by Review dateAchieve 0 accidents/million man hrs worked 12 months All YearlyHSE toolbox talks & training Monthly Contract Representative QuarterlyAudits and inspections Monthly Management Team QuarterlyAccidents & Incident Reporting Ongoing All Quarterly 5.2. HSE Evaluation Process 5.2.1. Internal Inspections and AuditsBoth the base and jobs on locations will be inspected monthly. The inspection can be planned and publicized via the safety meetings and the bulletin board or be an ad hoc surprise one. The objective of the exercise is to ensure full compliance with the HSE management systems and proceduresThe results of these are discussed during the monthly safety meetings with the employees and in the quarterly safety management meeting. Any corrective or remedial actions proposed are implemented and logged for close attention during the following inspection. 5.2.2. Management reviewsManagement reviews of the systems and procedures will take place on an annual basis. This is to ensure that the document stays current and topical and all HSE issues are covered. Any changes to the HSE management systems will be communicated as per procedure and where appropriate the revised sections of the manual will be published. 6.0 HSE TRAINING 6.1. In-house training 6.1.1. Induction for New Employees New employee induction will include, where applicable, • Introduction to the company and its activities (Basic Induction) • Policies and Procedures • The Responsibilities of the position • Safety awareness • Chemical safety and PPE • Emergency response Procedures In-house training for Safety Position In-House training for each project shall be identified by the Head of General and HSE Division and the Project Manager shall be responsible for the implementation. The Safety Officer will conduct the training and maintain records. The yearly HSE plan shall indicate the in-house training matrix. The yearly schedule for the training matrix shall be prepared by the Senior Safety Officer in consultation with the Head of General and HSE Division.6.2. Other HSE courses Other safety courses will be provided the u.s. needed e.g., Fire Fighting, Safety Awareness or First Aid, depending on the needs of the position held and contractual requirement of client. Safety courses to be conducted by recognized third party training institutes 6.3. Refresher training Refresher courses will be provided for employees on company's latest strategies, procedures, content and developments. The refresher training shall be conducted yearly. 6.4. Records and Documentation All training records and copies of certificates will be kept in the Personnel file of the employee. It is the employee's responsibility to ensure that copies of all new certificates are just passed to the supervisor for inclusion into the personnel files. 4.3 OPERATIONAL HSE SYSTEMS HSE operating procedures 7.1. HSE aspects of operating procedures are defined in the respective manuals detailing standard operating procedures. The company feels no requirement for a separate manual detailing only HSE operating procedures as these are inherent to good working practices and form part of the operating standards.For specialist HSE operations the vendor’s procedures shall be adhered to. 7.2. Review and updating of operational procedures As per Task and Targets review and updating of operational procedures is undertaken on a yearly basis. 8.0 PERSONAL PROTECTIVE EQUIPMENT (PPE) 8.1. PPE Requirements for Operational Hazards It is the company’s policy to ensure that all personnel working on the project are provided with PPE which is free, appropriate and fit for purpose. As such a list of standard issue protective clothing has been identified and is issued to all personnel to wear during their duties. It is the responsibility of each and every individual to look after the items given to him, and to wear them as per manufacturer’s instructions, and to keep them securely when not in use. For some items, if replacements are required, the old used one must be brought back and shown to the supervisors. See below.a. The lists below are minimum issues and supervisors have discretion on issuing additional personal protective equipment over and above these guidelines as client requirements and circumstances dictate. b. Onshore staff should be issued with clothing if required to go. c

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4.2.2. Framing of HSE Management System, Plan and Procedures
The responsibility for the framing of the HSE management systems in place, the HSE plan and the HSE procedures lies with the Contract Representative. It is the function's brief to write, implement and review the HSE policy the which is approved and supported by the PKSPL - IPB Director 4.2.3. Overall HSE responsibilities Overall responsibility for HSE lies with the PKSPL - IPB Director, with the Contract Representative having full accountability. 4.2.4. Implementation of HSE system Responsibility for the implementation of corporate HSE policies and management systems approved by the Director, the line with the Head of General and HSE Division. The Project Manager shall be responsible to implement the system at worksites. Also, all line supervisors shall have a responsibility to help implement the policy and procedures in areas under Reviews their control. 4.2.5. Review of the HSE system Senior management carries out a review of the manual at least annually, to Ensure that it meets current developments and client requirements and expectations in every respect. New Safety alerts and guidelines are Immediately Notified to the Head of General and HSE Division / Project manager. The Project managers / line supervisors are responsible for communicating this to all employees working at worksites. In addition, staffs are issued with Appropriate memorandums update together with the minutes of safety meetings. 4.2.6. HSE monitoring, control and feedback of the system HSE performance will be monitored through the accomplishments of HSE targets .this will give some indication if the overall HSE attitude is improving. Also, inspecting the work site will Periodically monitor compliance with the manual and HSE procedures , See section on Monitoring and Evaluation. 4.2.7. Revision of HSE system The HSE systems will be reviewed restaurants as part of the periodic review of the manual. Any changes will be communicated to the employees as per procedure. 4.2.8. HSE communications and reports To the CLIENT: HSE issues will be communicated to the CLIENT through monthly reports detailing the exposure (number of hours spent on location) and number and type of accidents. • Exposure hours and Injury Data • Client's monthly HSE report • Training figures • Results of audits and inspections • Implementation of ideas from the HSE management / employees • Major issues for the following period. To the EMPLOYEES: Safety issues will be communicated to the employees via Safety Bulletins, alerts, notices, formal verbal communication either on location or during the monthly meetings. Attendance at monthly meetings, and the items will be Discussed minute to Ensure successful communication to all employees. 4.3. Resources for HSE 4.3.1. Allocation of functional staff The management has shown its commitment to HSE by dedicating resources to the HSE. Their brief is to implement the corporate HSE policy with the full and complete support of senior Reviews their representatives and all employees. 4.3.2. Allocation of resources PKSPL-IPB management has shown a commitment to provide the resources as and when required. 4.4. HSE Communications 4.4.1. Meetings HSE HSE meetings will be held once a month (as a minimum). Attendance will be for employees Involved in the contract who are available to be present at the assigned meeting location from, whether that be the PKSPL - IPB's base or site location. Reviews These meetings will discuss the following issues • Recent incidents, and their immediate and underlying causes • Remedial action / prevention of recurrences • Results of any inspections and audits and breaches of policy that were logged. • Any topical HSE issues related to upcoming work • Any training needs for the following month eg Refresher courses • Any changes in policy, documentation, procedures etc. The agenda, deliberations and minutes of this meeting will be recorded and documented and made ​​available for external audits if required. 4.4.2. HSE bulletin boards The HSE bulletin board at the PKSPL - IPB base will be displayed in a prominent position, where all employees have easy access to it. It will be updated monthly and will display the following information: • Monthly and cumulative accident figures for the contract • Minutes of the safety meetings with the employees. • Date and time of the next meetings. • Results of last HSE inspection. • Date of next planned inspection. • Any alerts, Bulletins etc. • Any other items of interest such as employee suggestions. 5.0 HSE PERFORMANCE EVALUATION 5.1. HSE Targets 5.1.1. Identification of key performance indicators Annual targets are set to Ensure that HSE awareness is kept at a high level and given a high profile throughout the activities of the company all year round. Improvements in HSE are evaluated by tracking "key performance indicators". And Comparing them to industry and to the client's figures. These are • • LTA (Lost time accidents) • • LTA frequency (LTA per million man hours worked) • • TRC (Total number of recordable cases) • • TRCF (TRC frequency per million man hours worked) 5.1.2. Target setting process target figures are set as per industry or client average figures and then improvement is sought over the following 12 months. The aim is to Ensure 100% reporting of all cases, and declare lower figures than the industry average or client. Target setting is undertaken by the HSE Representative and is reviewed restaurants Periodically. 5.1.3. Current HSE targets Objective Achievement date Action by Review date Achieve 0 accidents / million man hrs worked 12 months All Yearly HSE toolbox talks and training Representative Quarterly Monthly Contract Audits and inspections Monthly Quarterly Management Team Accidents & Incident Reporting Quarterly Ongoing All 5.2. HSE Evaluation Process 5.2.1. Internal Inspections and Audits Both the base and jobs on locations will be Inspected monthly. The inspection can be planned and publicized via the safety meetings and the bulletin board or be an ad hoc one surprise. The objective of the exercise is to Ensure full compliance with the HSE management systems and procedures The results of These are Discussed during the monthly safety meeting with the employees and management in the quarterly safety meeting. Any corrective or remedial actions are proposed and implemented a logged for close attention during the following inspection. 5.2.2. Management reviews Management reviews of the systems and procedures will take place on an annual basis. This is to Ensure that the document stays current and topical and all HSE issues are covered. Any changes to the HSE management systems will be communicated as per procedure and where Appropriate revised sections of the manual will be published. 6.0 HSE TRAINING 6.1. In-House training 6.1.1. Induction for New Employees New employee induction will include, where applicable, • Introduction to the company and its activities (Basic Induction) • Policies and Procedures • Responsibilities of the position • Safety awareness • Chemical safety and PPE • Emergency Response Procedures In-House training for Safety Position In-House training for each project shall be identified by the Head of General and HSE Division and the Project Manager shall be responsible for the implementation. The Safety Officer will conduct the training and maintain records. The yearly HSE plan shall indicate the in-House training matrix. The yearly schedule for the training matrix shall be prepared by the Senior Safety Officer in consultation with the Head of General and HSE Division. 6.2. Other HSE courses of safety courses will be-provided as needed eg Fire Fighting, First Aid or Safety Awareness, Depending on the needs of the position held and contractual requirements of the client. Safety courses to be conducted by a third party Recognized Training Institutes 6.3. Refresher training Refresher courses will be-provided for employees on Company's latest strategies, procedures, content and developments. The refresher training shall be conducted yearly. 6.4. Records and Documentation All training records and copies of certificates will be kept in the Personnel file of the employee. It is the employee's responsibility to Ensure that copies of all new certificates are passed to the supervisor for inclusion into the personnel files. 7.0 HSE OPERATIONAL SYSTEMS 7.1. HSE operating procedures HSE aspects of operating procedures are defined in the respective manuals detailing standard operating procedures. The company feels no requirement for a separate manual operating procedures detailing HSE only as These are inherent to good working practices and form part of the operating standards. For specialist HSE operations the vendor's procedures shall be adhered to. 7.2. Review and updating of operational procedures As per the Task and Targets review and updating of operational procedures is undertaken on a yearly basis. 8.0 PERSONAL PROTECTIVE EQUIPMENT (PPE) 8.1. PPE Requirements for Operational Hazards It is the company's policy to Ensure that all personnel working on the project are provided with the PPE the which is free, Appropriate and fit for purpose. As such a list of standard protective clothing issue has been identified and is issued to all personnel to wear during Reviews their duties. It is the responsibility of each and every individual to look after the items given to him, and to wear them as per the manufacturer's instructions, and to keep them securely when not in use. For some items, if replacements are required, the old used one must be brought back and shown to the supervisors. See below. A. The lists below are the minimum issues and supervisors have discretion on issuing additional personal protective equipment over and above Reviews These guidelines as client requirements and circumstances dictate. B. Onshore staff should be issued with clothing if required to go. C